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HomeMy WebLinkAbout2008-04-15Minutes of Regular Meeting of Board of Aldermen of City of Riverside, Missouri April I5, 2008 A regular meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall, of Riverside, Missouri, on April 15, 2008 at 7:00 p.m. Super. Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Darata, Bruns, Hurt, Salyer and Also present were David Blackburn, City Administrator, Mike Duffy, Director of Community Development, Louise Rusick, City Clerk, Jane Henry, Executive Administration Assistant, Director of Public Safety, Gregory Mills, Jeff Rupp, Public Works Director and John McClelland, City Attorney. Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in. Public Comments Ryan Miller, First Baptist Church of Northern Heights/Solid Rock Baptist Camp asked the board to help subsidize the funds for children in Riverside and surrounding communities to attend camp and the goal this year is to spend $5,000 to help subsidize the cost. Mr. Miller said this isn't all of the cost, but it does help and he said the Park Board is giving their permission to use the Community Center to hold a benefit for this cause on June 8°i for a four hour period. This a free donation only open to adults and children, no entry fee and no charge for food. Barbecue will be catered and there will be live music. Mayor Rose said the Park Board suggested this request be fulfilled knowing that there is a strategic plan for renting or leasing the facility and this has not been finalized as yet. Alderman Fuller asked Mr. Miller if he is asking the fees to be waived. Mc Miller said it is his understanding the Park Board approved use of the Community Center, but the request to this board is to waive the fee to for usage of the Community Center. Mayor Rose said this is a wonderful event, but as the Mayor said, we are in the process of setting policy for usage of the community center and Alderman Darata she said she'd just feel more comfortable to get to that policy. Alderman Darata asked when they need an answer. Mr. Miller said if the board doesn't waive the fee, they can cover the cost donated by Northern Heights Church. Mr. Miller said the advertising has been done by making fliers and posting them. Even if the City doesn't agree to waive the fee, the City will still be listed as a sponsor because they feel the City is a great asset to let them use the facility. The food, entertainment will be paid for, but the camp is separate. Alderman Hurt said the way things are right now our hands are a little bit tied. The board would like time to discuss this and will take it under advisement and get back to Mr. Miller through the Park Board. Alderman Ful]er said we want to be consistent with everyone down the line. Barbara Gaye with the new culture center of the Midwest was present to receive a proclamation for the Chinese Spectacular' anon-profit organization that promotes the east/west values, etc. A show is being promoted called the Chinese Spectacular, based on the 5,000 year history of Chinese civilization prior to communist involvement. Mayor Rose read the proclamation and presented it Ms. Gaye for the performing arts group. Mayor Rose said May is Motorcycle Awareness month and read the Mins.4/15/08 proclamation. City Administrator David went over the report stating the total repair bill for the damage to the fire Report truck was $16,760. MoPerm (the city's insurance carrier) intends to subjugate this claim to Crossley Ford since their staff left it out overnight. One hundred pet tags were issued by March and this is a result of Animal Control Officer Brian Anderson's commitment to his job responsibilities. The fire division conducted 109 inspections with 138 violations, re-inspections 12 with 19 violations satisfied and public relations events, 6 with 106 adults and 150 children attending. There were 33 fire incidents and the average response time was 3:40 minutes. The Healthy Employee Initiative was launched on April 14°' and 1,299 total accesses for the month of March. March 22"d through April 5, 811 individuals attended 42 events and classes at the Community Center in addition to regular fitness programming and open gym. Public Works maintenance programs were performed such as, street patching, curb repair, trash picked up around the retention pond by Red X and W. Platte- Valley Ln. to Gateway. Leaks were repaired at Renner-Brenner Park and at E.H. Young Park. Fleet maintenance occurred on Public Safety Vehicle #102 #92, #103, #97, #108, pulled sander and plow off of #85 track and pulled sander and plow off of Freightliner truck. Building Maintenance occurred including a ballast was replaced in the City Hall lobby bathroom, repaired lights in pool buildings, made City Hall lights orange for Mo-Dot week. The dryer vent on roof of Public Safety was repaired. The budget timeline was mentioned starting with March 12`x' and finishing up with June 17°'. Many City Hall meetings were mentioned and the staff training schedule for the month of April. Landscaping continued along the west side of Northwood Road and landscaping began on the east side. The project is 99% complete. Repairing and grading around the silt fence occurred at Horizons Parkway South with 95% of the pay estimate completed and 96 working days. Fill and grading continued for the roadway at Horizons Parkway North, cutting the east ditch, poured concrete walls and deck for RCB, continued driving pile for bridge and approximately 5% of the pay estimate has been completed. Water line installation continues at Montebella. Dirt fill, grading, installing storm and sanitary sewer and began layout of pad sites at Briarcliff. Upcoming events are Riverside Clean Up Days, April 19, 2Q 25 & 26`h. Planning & Zoning Commission meeting, Aril 24`x', Senior Dance, April 28`s and City- Wide Garage Sale, May 2"d and 3` . A meeting occurred with the city auditor updating them with information, getting ready for the audit. Donna said the Government Finance Officer's Association has a certificate of achievement in excellence award they issue every year and to receive this they have a list of stringent standards that must be met and we received the award last Mins. 4/15/08 year and anticipate receiving it every year. This elevates our status with board such as the Mo. Gaming Commission shows we're presenting our financials as general acceptable accounting practices. Mayor Rose asked this two year award recognition to be placed in the newsletter when this year's award is received. Court Report Alderman Super moved to approve the March Court Report, seconded by Approved Alderman Bmns, the vote was: Aye: Aldermen Bruns, Super, Darata, Hurt, Salyer and Fuller. Motion can~ies. Director of Community Mike said we've had some ongoing issues on Northwood Road with dirt on the Development- Report street and truck loads not covered. Public Safety Officers spoke with the haulers and they were given all required regulations. They've now ordered tarps for all the trucks. After April 25'h they will be ticketed if not compliant. Some accidents have occurred at Northwood and 9 Highway. We are trying to have the same set of standards for all the contractors working in the community. Hopefully, the final changes will be received soon for the lift station. One substantial charge was added on, a trash rack to be put in place and KCMO asked fora 2"d trash rack. The construction process takes 10-12 months. Because of the additional design based on the requirements by KCMG, a change order will be requested for this and we thiiilc we can fit this into the existing contract because there is some cost savings received on the road side and maybe able to be applied on the lift station side. The City Engineer continues to work on the Argosy Parkway West project and anticipates early June submittal for approval and out to bid July 1" and complete December 1 s'. Also, within the perimeters of that time frame we're trying to make sure we can accommodate the needs of developers and making sure their storm water needs are met. Alderman Super asked how many others are in KCMO's water system that have requested double racks. Mike said he isn't aware of any others, but this is probably the largest in their system and comparable with the Line Creek Lift Station. Mike said this (double trash rack) becomes a part of KCMo's system when complete. Finance Director's Donna said part of the investment policy adopted a few months ago requires comments an annual review of all the brokers we're doing business with. This review has been completed and Donna distributed the list to the board for their review and recommending all 5 listed for us to do business with, Commerce Merrill Lynch, UMB and UBS. There is a website. National Association Security Dealers where any investment company can be checked out. The one new one we have not done business with before is Country Club Bank. Mayor Rose asked what the process was to chose these five. Donna said a questionnaire was sent out with a copy of our investment policy to the ones we do business with and Donna was contacted by others. Donna looked at contacted by others. Donna looked at Country Club's information and she thought they had superior brokers. Slre also looked at their financial statements, verified if they were licensed and if the account representatives were licensed. Mayor Rose asked if the board wanted to make a decision and it was decided they would like to take time to review the information before they make a decision. Mins. 4/15/08 3 Chief Mills comments Chief Mills said he is asking for approval for the Procedural Instruction for Racial Profiling and Bias Based Policing. This policy will replace the one that was issued by the department in August 2000. There are two require- ments, one is they are specifically directed by state statute on the types of information they need to compile and report to the state attorney general. This is stated on page 2 (B) of the procedural instructions. But, this was not good enough Chief Mills thinks the organization needs to make a strong statement about their tolerance for racial profiling or bias-based policing and that has been done in the procedural instructions on page two. Also, added is on page 3(c) the responsibility for continually monitoring and examining all areas of police actions and activities... Procedural hrstruction Alderman Darata moved to approve the Procedural Instruction for Racial for Racial Profiling... Profiling and Bias Based Policing, seconded by Alderman Super, the vote Approved was: Aye: Aldermen Fuller, Super, Darata, Hurt, Salyer and Bruns. Motion carries. Change Order for the Matt Eblin, Shafer, Kline & Warren explained the change order stating Renner Brenner Pk. the additions and deductions with a final total of the change order for $5,800. Approved Alderman Hurt moved to approve the change order submitted by MEGA Indusri~ies, seconded by Alderman Bruns, the vote was: Aye: Aldermen Hurt, Fuller, Darata, Super, Salyer and Bruns. Motion carries. Bill No. 2008-50 Alderman Bruns moved to place Bill No. 2008-50 on its first reading, said Bill Ratifying the Certi- Ratifying the Certification of the Election Held on April 8, 2008, seconded by fication of the Election Alderman Fuller, the vote was: Aye: Aldermen Super, Salyer, Bruns, Hurt, Fuller and Darata. Motion carries. Ordinance No. 2008-50 Alderman Hurt moved to place Bill No. 2008-50 on its second reading, Approved and upon passage of same become Ordinance No. 2008-SQ seconded by Alderman Darata, the vote was: Aye: Aldermen Bruns, Fuller, Darata, Hurt, Salyer and Super. Motion carries. Bill No. 2008-51 Alderman Darata moved to place Bill No. 2008-51 on its first reading, Payment of said Bill authorizing the payment of certain indebtedness listed therein, Indebtedness seconded by Alderman Hurt the vote was: Aye: Aldermen Bruns, Darata, Hurt, Fuller, Super and Salyer. Motion carries. Mins. 4/15/08 4 Ordinance No. 2008-51 Alderman Hurt moved to place Bill No. 2008-51 on its second reading, Approved and upon passage of same become Ordinance No. 2008-51, seconded by Alderman Fuller, the vote was: Aye: Aldermen Darata, Salyer, Bruns, Super, Fuller and Hurt. Motion carries. Bill No. 2008-52 Alderman Super moved to place Bill No. 2008-52 on its first reading, said Enter into agreement Bill authorizing the Mayor to execute an agreement by and between the City with Park Hill Aquatic of Riverside, Missouri and Park Hill Aquatic Center and the Park Hill & Park Hill School School District to provide pool maintenance and staffing services for an Dist. to provide pool amount not to exceed $53,725.00, seconded by Alderman Darata, the vote services was: Aye: Aldermen Fuller, Bruns, Hurt, Darata, Super and Salyer. Motion carries. Ordinance No. 2008-52 Alderman Salyer moved to place Bill No. 2008-52 on its second reading, Approved and upon passage of same become Ordinance No. 2008-52, seconded by Alderman Bruns, the vote was: Aye: Aldermen Bmns, Fuller, Darata, Hurt, Salyer and Super. Motion carries. Bill No. 2008-53 Alderman Bruns moved to place Bill No. 2008-53 on its first reading, said Bill Establishment of the determining the advisability of the Briarcliff Professional Plaza Public Improve- Briarcliff NID ment Project and Ordering the Establishment of the Briarcliff Professional Plaza Neighborhood Improvement District And the Pt'eparation Of Plans And Specifi- cations for the project, secouded by Alderman Salyer, the vote was: Aye: Aldermen Darata, Super, Salyer, Bruns, Hurt and Fuller. Motion carries. Ordinance No. 2008-53 Alderman Bruns moved to place Bill No. 2008-53 on its second reading, Approved and upon passage of same become Ordinance No. 2008-53, seconded by Alderman Salyer, the vote was: Aye: Aldermen Darata, Super, Salyer, Bruns, Hurt and Fuller. Motion carries. Bill No. 2008-54 Alderman Darata moved to table Bill No. 2008-54, said Bill Authorizing the Employment of City of Riverside, Missouri, to employ Meredith Hauck As the Director of Meredith Hauck, Communications and External Affairs For the City of Riverside setting the salary tabled at $45,500 per year, full benefits and the start date to be May 1, 2008, seconded by Alderman Salyer, the vote was: Aye: Aldermen Hurt, Fuller, Darata, Super, Salyer and Bruns. Motion carries. Mins. 4/15/08 Swearing in Ceremony Louise Rusick, City Clerk swore in re-elected Mayor Kathy Rose, Aldermen for Mayor and Aldermen Super, Bruns and Hurt. Aldermen comments Alderman Super said the restrooms at the E.H. Young Park have all been cleaned up and the floor finished with epoxy and Public Works has done an excellentjob keeping them in good shape. Alderman Super thanked the Chief for getting the portable speed limit sign. Alderman asked if the sign would be placed elsewhere in the city and Chief Mills said it would be moved to wherever it is advantageous. Motion for Alderman Darata moved that the meeting go into closed session, pursuant to Closed Session RSMo 610.021(3) Personnel Issues, seconded by Alderman Fuller, the vote at 8:25 p.m. was: Aye: Aldermen Salyer, Darata, Fuller, Bruns, Hurt and Super. Motion carries. All employees were asked to leave at this time except for the City Admin- istrator and Director of Public Safety. Motion for Alderman Bruns moved that the meeting go into open session, seconded by Open Session Alderman Darata the vote was: at 10:00 p.m. Aye: Aldermen Salyer, Darata, Bruns, Hurt, Super and Fuller. Motion carries Adjournment By unanimous decision, the meeting adjourned at 10:00 p.m. -~ ~y Clerk Mins. 4/15/08 6