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HomeMy WebLinkAbout2007-12-11 MINUTES SPECIAL MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, December 11, 2007 6:30 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in special session in the Boazd of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri. Mayor Rose called the meeting to order. Those in attendance were Mayor Kathy Rose, Aldermen Mike Fuller, Pam Darata, Dave Hurt, Mazk Salyer and Ron Super. Alderman Bernie Bruns was absent. Also present were David Blackburn, City Administrator, Jane Henry, Executive Administration Assistant, Donna Resz, Finance Director, Public Safety Chief Gregory Mills, Jeff Rupp, Public Works Director, Brent Miles, Planning and Economic Development Director, and John McClelland, City Attorney. Streetscape Overview - Brick Owens, NSP&J Architects, presented a Power Point describing NSP&J plans for the Welcome Plaza Tower envisioned for the city-owned property at the southwest corner of Gateway and Vivion Road. Howard Nearing, a principal of the NSP&J firm, explained the design of the clock tower and the welcome plaza. The clock tower itself will be 16 feet at the base with a 12 foot mid-section and will stand 53 feet tall. In order to be compatible with materials used at City Hall and Renner Brenner Pazk, a mixture of brick and stone will be used with the top being made of copper. If copper is too expensive, aluminum would be a good alternative. The clock will be designed with Roman numerals and will be back lighted. Audio and surveillance cameras will be installed in the tower; the cameras will primarily monitor the intersection of Gateway and Vivion Road. A time capsule will be installed in the center of the clock tower floor. A water feature will be located in front of the tower with letters spelling Riverside placed in front of the water. A sundial staging area is planned for the space behind the tower. Historical signage will be engraved on the sidewalk leading up to the tower. The signage will describe the physiology of the town and will tell the story of its eazly inhabitants, the interurban railway, and the area's entertainment options, including the horse racing track from the mid-20a` century and the modem day casino. Additionally, bricks will be installed at the site. The project goal is to se112,000 bricks at $25 each. Individuals can purchase the bricks and specify wording for engraving them. Mayor Rose questioned the cost of the bricks and was told that the cost covers the brick itself, engraving and installation. She said maybe the bricks could be sold for more than cost and the overage could be given to a charity. City Attorney John McClelland said the city could not designate a charity. Owens suggested a monthly news item on the progress of the project to build interest and excitement. Pool Improvements Public Works Director Jeff Rupp gave a presentation on the proposed Presentation improvements for the pool. Shade in the pool, shade on the deck, and seating in the pool are proposed at a cost of $15,500. In the CIP budget, $35,000 was set aside for the improvements so the proposal was well within budget. Waters Edge Aquatic Design is the engineering consultant and they have contractual agreements with sole source vendors of the products and equipment proposed. Mayor Rose suggested some of the budget be used to replace and upgrade the quality of the chairs at the pool. Alderman Super asked about the material used for the umbrella. Planning and Economic Director Brent Miles replied that it is polyurethane, guaranteed not to fade. Super then asked about the life span of the material. Miles responded that it has a long life span, some of which will be determined by the care taken to store it each year. Alderman Salyer asked why the other water features, such as the spray feature, were being abandoned. Staff responded that there were health concerns and the features were too expensive for the budget. The board of aldermen gave permission to proceed with the improvements. Motion to approve The bids were much lower than anticipated and Rupp recommended the purchase of a dump body/ board approve the middle of the three bids he received. Alderman snow plow Fuller made a motion to approve American Equipment Company's bid of $17,307 and Alderman Salyer seconded. The vote was: Aye: Aldermen Darata, Fuller, Salyer, Super and Hurt. Motion carried. Corridor Enhancement Brent Miles gave a presentation asking to change the name and Grant Discussion guidelines of the current Grant and Loan Program to a revised program named Corridor Enhancement Grant Program. A matching fund format is recommended with a maximum match investment from the City of 50%. Miles handed out a corridor enhancement area map which would include Gateway from the northern city limits through West Platte Road to the southeastern city limits and would include Vivion Road from City Hall to the eastern city limits. The grant committee would be revised to be composed of 2 Planning and Zoning Commission members, 2 Chamber of Commerce Board Directors and 1 alderman serving as a liaison. Three types of grants would be awarded: fapade improvement - $25,000 maximum, site improvement - $1,000 maximum, and ADA upgrade - $5,000 maximum. Two grant cycles are recommended for Spring (1~` Friday of March) and Fall (1~` Friday of August). Use must be permitted by the UDO; non-conforming uses would not be eligible. 2 Miles outlined the application process and the next steps towazd making the newly proposed program a reality. Mayor Rose suggested that the City may need to hold a forum to educate the public on the new guidelines and application process. Capital Improvements Mayor Rose commented on the animal shelter line item in the CIP Plan. Update (CIP) She said she had talked with other mayors and there is an interest in coordinating an effort to build a shelter. Resz talked about the addition into the CIl' Plan of new flooring for the community center and stage. She said the proposed Taraflex flooring is used by many entities. It is a multi-use flooring requiring low maintenance. At the present time, 903 individuals use the facility each month for fitness activities and 1,140 use the center for other activities each month. There is less risk of injury on this floor, thereby reducing the City's liability exposure. There is also little or no risk of damaging the surface. Steve Frailey, a vendor of specialty floors, was present to answer questions. Mayor Rose asked about installation procedures. Frailey said the current floor would have to be cleaned up, i.e., wax removed, etc. Also, the bleachers would have to come out of the facility during the installation of the flooring. Alderman Salyer asked about damage, such as from a chair that lost the rubber protector on a leg. Frailey replied that the sheet of material could be removed and replaced. Alderman Fuller asked about weaz ability and was told there is a 15 yeaz warranty. Mayor Rose commented that there would be time and materials saved on buffmg and caring for the floor. Resz said that the cost of caring for the existing floor is in excess of $10,000 per yeaz. Alderman Salyer said that areas of the stage, under the bleachers and behind the doors were dirty when he conducted a recent walk through. He asked, "Can you assure us the floor will be maintained?" Rupp said he is instituting a cleaning schedule and is in the process of evaluating staffing needs. Alderman Fuller asked how much revenue the community center brings in. Lori Rardeen said she would get him the numbers for rentals, etc. Aldermman Super said the problem he has with the community center is with the policy of no alcohol on the premises. The mayor said that can be looked at again. City Attorney John McClelland told the aldermen that an approved vendor would have to be on site to serve the alcohol and accept the liability. Chief Mills supported McClelland's statement and said that there are problems when people are allowed to bring their own liquor on the premises and with underage drinking. Mayor Rose said that even with a vendor on site, an officer would still need to be present. Mills said a staff person is always needed during every event. Rose asked if there were any further CIP questions or comments. ,~ -, Bill No. 2007-135 An Ordinance Authorizing and Adopting The Rezoning Of Property Generally Described As Belgian Bottoms Business Pazk Lots 2A and 3-A From "GP-I: General Planned Industrial" To "PD: Planned District" Ordinance No. 2007-135 Approved Bill No. 2007-136 An Ordinance Accepting The Recommendation Of the Planning And Zoning Commission Of T'he City Of Riverside, Missouri And Approving The Final Subdivision Plat Submitted By JJJ Enterprises For Belgian Bottoms Business Pazk Lot 2A, Building 1 Alderman Darata said she would like to see some work done on the Annex. Resz said $200,000 was budgeted for facility upgrades but that it was for all facilities. She added that $500,000 could be budgeted for the Annex for 2008-2009 and 2009-2010. Alderman Salyer responded that would be a good plan. Resz asked if the boazd was comfortable with the additions tonight. The boazd agreed that they would like to consider community center flooring in the coming budget yeaz. Resz said she would add that to 2008-2009 budget talks and would add the additional funding for the Annex to the CIP. She added that she would give a 5 minute presentation in next week's meeting. Then, approval of the CIP would be on the agenda of the first meeting in January. Alderman Super made a motion to place on its first reading Bill No. 2007-135, an ordinance authorizing and adopting the rezoning Of property generally described as Belgian Bottoms Business Pazk Lots 2A and 3-A From "GP-I: General Planned Industrial" To "PD: Planned District " Alderman Hurt seconded and the vote was: Aye: Aldermen Darata, Salyer, Hurt, Fuller, Super. Motion carried. Alderman Salyer moved to place Bill No. 2007-135 on its second reading and upon passage of the same become Ordinance No. 2007-135, and the motion was seconded by Alderman Fuller. The vote was: Aye: Aldermen Darata, Super, Fuller, Salyer, and Hurt. Motion carried. Alderman Fuller moved to place Bill No. 2007-136 on its first reading, an ordinance accepting the recommendation of the planning and zoning commission of the city of Riverside, Missouri and approving the final subdivision plat submitted by JJJ Enterprises for Belgian Bottoms Business Pazk Lot 2a, Building 1 and the motion was seconded by Alderman Salyer. The vote was: Aye: Aldermen Hurt, Dazata, Super, Fuller, and Salyer. Motion carried. Ordinance No. 2007-136 Alderman Dazata moved to place Bill No. 2007-136 on its second Approved reading, and upon passage of the same become Ordinance No. 2007- 136, seconded by Alderman Salyer. The vote was: Aye: Aldermen Dazata, Super, Fuller, Salyer, and Hurt. Motion carried. 4 + ~ + „ Bill No. 2007-137 Alderman Super questioned the BNSF Railway Company's cost of An Ordinance participation in the project. City Attorney McClelland responded that Authorizing And the costs for insurance, flagging and delays are expensive. Sabin Approving The City Of Yanez, Cook Flatt Stroebel, said that overall the City could come out Riverside, Missouri, To $300,000 ahead. Enter Into A Grade Separation Construction Alderman Fuller moved to place Bill No. 2007-137 on its first reading, And Maintenance said Bill authorizing and approving the City Of Riverside, Missouri, to Agreement With BNSF enter into a Grade Separation Construction and Maintenance Railway Company And Agreement with BNSF Railway Company and the Missouri Highways The Missouri Highways and Transportation Commission. Alderman Super seconded the And Transportation motion and the vote was: Commission Aye: Aldermen Hurt, Dazata, Super, Fuller, and Salyer. Motion carried. Ordinance No. 2007-137 Alderman Salyer moved to place Bill No. 2007-137 on its second Approved reading, and upon passage of the same become Ordinance No. 2007- 137. The motion was seconded by Alderman Darata and the vote was: Aye: Aldermen Darata, Super, Fuller, Salyer, and Hurt. Motion carried. Motion for Closed Session Alderman Super moved that the meeting go into closed session, pursuant to RSMo 610.021(1) Legal Issues (2) Real Estate Issues (3) Personnel Issues with the City Attorney, and was seconded by Alderman Fuller, and the vote was: Aye: Aldermen Hurt, Fuller, Super, Dazata, Salyer. Motion carried. Motion for Open Session Alderman Fuller moved to enter into open session and Alderman Hurt seconded. The vote was: Aye: Aldermen Hurt, Fuller, Super, Darata, Salyer. Motion carved. Adjournment The meeting was adjourned at 9:11 p.m. by unanimous consent. 9:11 p.m. J e Henry xecutive Administra ' Assistant