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HomeMy WebLinkAbout1997-019 - Job Description of Municipal Court ClerkBILL NO. 97-19 ORDINANCE 97- ~9 AN ORDINANCE ADOPTING THE JOB DESCRIPTION FOR THE MUNICIPAL COURT CLERK. BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1. The Board of Aldermen hereby adopts the job description for the position of Municipal Court Clerk as attached hereto. PASSED THIS 4TH DAY OF FEBRUARY, 1997. ~ I ~,. > ,, ~- ~ayor ~ Rule ATT T : ~~ -- Grace Kemerling, City erk APPROVED THIS ~~ DAY OF FEBRUARY, 1987. ,..~ Mayor~Ed Rule POSITION DESCRIPTION Class Title: Municipal Court Clerk Department: Administration Date: January, 1997 GENERAL PURPOSE Performs a wide variety of routine clerical and administrative support work for the Municipal Court. SUPERVISION RECEIVED Works under the close supervision of the Municipal Court Judge for specific court issues, with the supervision of the City Prosecuting Attorney for specific court issues, and the City Administrator for daily personnel supervision. SUPERVISION EXERCISED None. May supervise community service workers or temporary employees if assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Assists in administering criminal proceedings and docketing. Prepares correspondence and maintains records. Processes deferrals, jail sentences, probations, pre-sentence matters, failures to appear. Assists in the coordination of court matters with defendants, defense counsel, City prosecutor, police department, jail, alcohol agencies, and other levels of the criminal justice administration system. Receipts, deposits and accounts for monies for fines, forfeitures and other court receipts. Prepares reports for state and local agencies. Prepares court dockets and files; checks with jails for special hearings. Receives, logs and indexes incoming filings, citations and complaints. Responds to counter, telephone and written inquiries. Receipts bail, fines and penalties. Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint. Performs primary filing of all papers, dockets, index cards, case files, and case related correspondence. Processes Failure to Pay, Failure to Comply and Failure to Appear notices. Constructs new case files, filing and retrieving documents as necessary. Prepares and maintains appropriate calendars; set up court hearings. Prepares files for court use; processes timely notices to defendants of arraignments, trials and hearings. Initiates requests for driving and criminal records. Responds to requests from Municipal Judge, City Prosecutor, Police Department and others for assistance and information; processes discovery activity required from the office. Performs a variety of courtroom related tasks such as swearing in juries and witnesses, opening court sessions, and marking exhibits in order of presentation in court cases if requested, and may serve as matron to female defendants. PERIPHERAL DUTIES May serve on a variety of employee committees. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from high school or GED equivalent with course work in typing and/or general office practices; and (B) Two years prior work experience in clerical, secretarial, paralegal, or administrative work; or (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of general office procedures; working knowledge of legal language and legal procedures; Some knowledge of basic bookkeeping practices; (B) Skill in the operation of the listed tools and equipment. (C) Ability to effectively communicate on a one-to-one basis with the public; Ability to maintain effective working relations with employees, other departments, officials and the public; Ability to maintain accurate records; Ability to type and enter data accurately. TOOLS AND EQUIPMENT USED Personal computer system, including word processing and specialized court software; 10-key calculator; typewriter; phone; copy and fax machine; recording system. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Approval: Appointing Authority Effective Date: Revision History: